User adoption is a key metric used by software providers to measure the success of a product. Similarly stakeholders adoption is key to procurement success and a catalyst for enhancing procurement influence in the organization.
So how do you make sure that your internal stakeholders see Procurement as value add and not a roadblock. Here are three tips
1. Educate your stakeholders
So you have a strategic sourcing process, what does it mean for your stakeholders? Does it mean better product, better quality, better price. Take time in explaining how a strategic sourcing process helps in better vendor selection through objective evaluation of vendor capabilities. Once they understand the process and value it brings, it is highly likely they that will proactively involve Procurement for their future purchases.
2. Work with your stakeholders
Lot of times stakeholders have very specific requirements, whether that is functional specifications or a specific vendor they have in mind. Take time to understand the “Why” behind it.
Once you understand the requirement, your RFP/RFI will be more effective and structured.
3. Promote Procurement Achievements
When it comes to reporting savings, don’t just limit it to CFO / Finance department. Use any available opportunity to communicate the savings to your stakeholders. Your CFO might not appreciate cost avoidance, but your stakeholders will greatly appreciate you convincing a vendor not to increase cost in the middle of a budget year!.
There is a interesting article on Supply Management and you can read that by following the link below.